Student Records Co ordinator Sandton Campus


Varsity College, an educational brand of The Independent Institute of Education (Pty) Ltd is a registered higher education institution.

Duties and Responsibilities:

Student Registration Administration

  • Plans and oversees the registration process
  • Quality assures all student registration contracts and supporting documentation
  • Creates and maintains all student files
  • Captures and registers students on SAM
  • Maintains a record of all bursaries awarded
  • Processes all changes in terms of the course and financial changes

Registration Assistants Recruitment and Training

  • Utilises the Career Centre and general campus communication mediums to advertise part time positions for Registration Assistants required during the Registration period
  • Interviews candidates and appoints successful candidates
  • Trains Registration Assistants
  • Tracks and monitors team progress

Student Life Cycle Administration

  • Processes all incoming and outgoing transfers including academic records and finance credits
  • De-registers students and communicates proof of de-registration of modules to them
  • Processes additional modules upon request
  • Processes change of program
  • Processes cancellations of programme
  • Drafts the outcome letter for cancellations and together with supporting documentation forwards to finance to effect cancellations

Maintenance of a Filing System

  • Ensures all necessary documentation is filed and scanned onto SAM
  • Regularly updates student’s manual files
  • Ensures files are kept for a period of 2 years before archiving

Provision of Office Support for Finance

  • Relieves the cashier during periods of absence
  • Receives and receipts payments for fees
  • Assists in addressing finance queries
  • Redirects complex queries for the relevant person
    • Interpersonal and communications skills
    • Problem solving skills
    • Best suited to a friendly, organised person who works accurately and is able to handle pressure
    • Coaching and mentoring skills
    • Time management skills
  • Minimum of Matric. Advanced Certificate/ Diploma/ Occupational Certificate Level 6 in Administration advantageous.
  • Minimum of 3 years administration experience.

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