Receiving Manager Jobs

  • Full Time
  • Hermanus, South Africa

Govnet Recruits

Minimum Requirements:

Essential:

  • Grade 12 / Matric
  • Minimum of 3 years’ relevant retail receiving experience
  • Computer literate – MS Office
  • Willing and able to work retail hours

Advantageous:

  • 2 years of supervising/managing a staff complement of at least 6
  • Working knowledge of SAP


Job Description:

  • Ensure the receiving department adhere to:
    • Accurate verifying, scanning and capturing of physical goods receipts for the store in accordance with company policy and SOPs
    • Receiving of all warehouse goods and invoices
    • Prevention and return of all unordered or damaged goods delivered to the store, and accurately complete credit notes for non-acceptance
  • Verify and check deliveries and invoices for total consistency:
    • Goods delivered are in fact the goods invoiced and captured in terms of quantities, variant and condition
    • Ensure deliveries are for the store and that the delivery note and invoice details agree
  • Despatch all returns that are to be uplifted by a supplier on presentation of a pick-up slip in accordance with company policy and SOPs
  • Prepare and log warehouse claims on the warehouse claims system
  • Ensure the flow of stock receipts through receiving is maintained, that deliveries arriving are receipted the same day and sent to the floor
  • Process all returns to suppliers in compliance with company SOPs
  • Ensure the SL02 returns to vendor inventory list and ME2L open return orders agree to each other and the physical good to be returned on hand
  • Follow up with supplier representatives as to the upliftment of supplier returns in order to minimise their balance
  • Oversee and manage return policy: credit note, supplier returns, warehouse credit, and monthly vendor return list
  • Ensure the receiving department:
    • Accurately creates and captures purchase orders for the store, irrespective of source on SAP
    • Capture all goods on warehouse invoices
    • Accurately verify and check invoices
  • Capture (MIRA) all invoices that have been goods received in compliance with operating policies
  • Ensure effective document flow, including capturing and filing
  • Prepare invoice packs for submission to head office in the prescribed manner
  • Execute the warehouse credits process in compliance with the company operating procedure
  • Ensure all physical controls over the goods receiving area are in place and operational
  • Support the Assistant and Store Manager in ensuring the storerooms are in an orderly state
  • Ensure no unauthorised access is granted to the store via the good receiving area
  • Manage and control high-risk stock
  • Mentor and train Receiving/Capturing Clerks and Store Men to ensure their performance meets company standards and continually improves
  • Ensure correct staff scheduling
  • Conduct performance management, staff development and training plans


Competencies:

Essential:

  • Knowledge of receiving operating procedures, administration
  • Strong command of the English language
  • Basic financial skills – GP, mark-up, VAT, etc.
  • Effective interaction with suppliers, management, reps and staff
  • Strong analytical skills
  • Time management
  • Deadline driven

Advantageous:

  • Operating of the stock rotating system
  • Basic accounting knowledge
  • Portrayal of leadership
  • Bilingual


Special conditions of employment:

  • Willing and able to work retail hours
  • Able and physically fit to lift and move heavy boxes (­+ 20kg)
  • Valid driver’s license and own reliable transport
  • South African citizen
  • Clear credit and criminal records


Remuneration and benefits:

  • Market-related salary
  • Medical aid
  • Provident fund
  • Staff account


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