Project Manager (19/20 PTA)

Foreign & Commonwealth Office


R23 331 a month

Job Description (Roles and Responsibilities)

Main purpose of job:

As a skilled project manager, you will oversee a range of projects and programmes across the British High Commission. The majority of the projects will be related to UK-South Africa bilateral relations or UK foreign policy, although you may also oversee projects in other policy areas. You will be based in the Political Team, but will be expected to work closely with different teams across the High Commission.

You will liaise with teams in the UK to understand different project funds that may be relevant to the UK’s work in South Africa. You will coordinate with policy leads across the High Commission to design and submit high quality project bids.

You will be expected to ensure projects are completed on time, deliver value for money, come within budget, and deliver the agreed objectives. You will lead on regular reporting of progress, both to colleagues in the UK, and via a local Projects Board which you will coordinate. You will need to work closely with project implementers, who may be policy leads or may be third parties.

In addition to projects, you may be required to contribute to wider policy, corporate and admin work in the Political Team and wider High Commission.

Roles and responsibilities:

The Project officer will have an important role in implementing including through:

  • Managing project proposals with HMG policy leads, ensuring that theories of change, outcomes, outputs and activities are coherent and strategic, with robust indicators of impact
  • Monitoring, analysing and reporting financial spend and feeding into the financial reporting system including through the quarterly report process
  • Advising HMG and implementing partners on financial and reporting of projects focusing on resolving problems quickly and efficiently while ensuring robust adherence to regulations
  • Monitoring the projects in line with the impact indicators (including, where relevant, through regular site visits and meetings with partners). Supporting evaluation work across the programme in line with the evaluation and review schedule
  • Management of stakeholders within the UK government across various locations and departments
  • Managing risks associated with the projects including fiduciary risks associated with working in complex business environments
  • Lead on the invoicing and payments process using the FCO administration programme PRISM
  • Developing and delivering ideas on project visibility and profile
  • Preparing and presenting project briefings for officials and feeding into London briefing where required
  • Contribute to wider policy, corporate and admin work across the Political Team and wider High Commission

Resources managed

A collection of projects that are likely initially to total between £150-500k.

Essential qualifications, skills and experience

  • Three years’ experience in a project management role
Desirable qualifications, skills and experience

  • Experience of working with project management methodologies (e.g. PRINCE2, Agile etc)
  • Knowledge of monitoring and evaluation methodologies
  • Excellent IT skills (advanced skills in Excel and experience of accounting software would also be desirable)
Required competencies

Making Effective Decisions, Collaborating and Partnering, Delivering Value for Money, Managing a Quality Service
Application deadline Application deadline – day Application deadline – month Application deadline – year

20 March 2020

B3 (L)
Type of Position



South Africa
Location (City)

Type of Post

British High Commission
Starting monthly salary ()

Start Date Start Date – day Start Date – month Start Date – year

4 May 2020
Other benefits and conditions of employment

Learning and development opportunities:

The High Commission has an excellent personal development offer and the job would suit a self-starter keen to take advantage of this. They will have the opportunity to develop their skills in economic and political analysis and will get involved in other areas of work such as communications and events. Other development opportunities could potentially include specialist training: the previous jobholder undertook training and attended conferences in London.

  • The British High Commission pays in full for the Key Care Plus option on Discovery Health for staff including spouses/partners and dependants
  • Once you have successfully completed your probation the British High Commission will contribute 9% of your monthly salary to a Provident Fund
  • Annual leave entitlement of 25 days
  • Working hours per week of 36.5
Additional information

Working patterns:

This role will be based in Pretoria. Some occasional travel may be required.

Occasional working from home may be possible.

  • Please complete the application form in full as the information provided is used during screening.
  • Please check your application carefully before you submit, as no changes can be made once submitted.
  • The British High Commission will never request any payment or fees to apply for a position.
  • Employees recruited locally by the British High Commission in Pretoria are subject to Terms and Conditions of Service according to local employment law in South Africa.
  • All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.
  • The responsibility lies on the successful candidate to;
  • Obtain the relevant permit
  • Pay fees for the permit
  • Make arrangements to relocate
  • Meet the costs to relocation
  • The British High Commission do not sponsor visas/work permits except where it may be local practice to do so
  • Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount
  • Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: Please note: AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
  • Reference checking and security clearances will be conducted on successful candidates
  • Please log into your profile on the application system on a regular basis to review the status of your application
  • We do encourage you to apply for your police clearance certificate at the time of your application
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