Project Management Specialist: Community Integration

  • Full Time
  • , South Africa

USAID Southern Africa

SOLICITATION NO.: 72067420R10030
ISSUANCE DATE: August 14, 2020
CLOSING DATE/TIME FOR RECEIPT OF OFFERS: September 13, 2020
At 12:00 midnight, Local Time, Pretoria, South Africa
POSITION TITLE: Project Management Specialist: Community Integration
MARKET VALUE: R664,656 R930,526 pa equivalent to FSN GRADE/11
Final compensation will be negotiated within the listed market value
PERIOD OF PERFORMANCE: Five years renewable contract subject to funds availability and need for the position.
PLACE OF PERFORMANCE: Pretoria, South Africa
SECURITY LEVEL REQUIRED: Facility Access
AREA OF CONSIDERATION: South Africans and South African permanent resident permit holders
PHYSICAL DEMANDS: The work requested does not involve undue physical demands.

Duties & Responsibilities

STATEMENT OF DUTIES

The contractor is eligible for temporary duty (TDY) travel to the U.S., or to other Missions abroad, to participate in the “Foreign Service National” Fellowship Program, in accordance with USAID policy.

Basic Function of Position:

The USAID/South Africa (SA) Health Office (HO) manages one of the largest President’s Emergency Plan for AIDS Relief (PEPFAR) programs in the world as well as Tuberculosis (TB) activities. The Health Office also manages substantial amounts of funds earmarked for HIV prevention for supporting adolescent girls and young women programs.  In order to achieve an AIDS-free generation, USAID supports community-based services (e.g., HIV Testing Services [HTS]; HIV prevention for Adolescent Girls and Young Women (AGYW), Key Populations (KP) and other priority populations; Orphans and Vulnerable Children [OVC] services; Gender-Based Violence (GBV) services, Pre Exposure Prophylaxis; Community Care and Distribution of ARVs, TB Prevention and Diagnosis, and Demand Creation).  The Community Integration Specialist will serve as an activity manager and AOR/COR in the USAID Health Office based in Pretoria. Specifically, the Community Integration specialist will be responsible for the following:

  • Overseeing HIV prevention programs focusing on AGYW, OVC, and community health service delivery activities aimed at achieving epidemic control.
  • Providing technical support and leadership to USAID grantees and contractors and the   South African government.
  • Coordinating with other U.S. government agencies, the South African government at national level and in seven focus provinces where AGYW interventions are implemented, development partners, and the private sector.

Major Duties and Responsibilities:

The Community Integration Specialist is a critical member of the Health Office team and will play an important role in ensuring the effective and efficient use of the PEPFAR investment. The HO leadership will be looking to the Community Integration Specialist to quickly begin to add value in the following roles and responsibilities: 

  1. Program/Project Management                                       (40%)
    • Act as Contracting Officer’s Representative and/or Agreement Officer’s Representative for contracts and/or agreements in the USAID/Southern Africa health portfolio, including management of budgets as well as administrative, financial, and technical management and oversight of contracts and agreements.
    • Participate in the strategic design and procurement of prevention program for AGYW, OVC, and community health service delivery activities.
    • Lead the design of special studies and evaluations related to community-based services.
    • Implement interventions to leverage technology and innovation to advance an AIDS-free generation.
    • Establish innovative partnerships and linkages with multilateral and bilateral donors, foundations, and/or corporations to strengthen programmatic linkages.
    • Oversee compliance of USAID/South Africa health and HIV programs with South African Government and U.S. Government policies and guidelines.
    • Participate and lead Site Improvement though Monitoring System (SIMS) visits to facility sites ensuring appropriate coordination with partners, local counterparts and officials, documentation, and analysis of findings.
  2. Strategic and Technical Leadership                                 (30%)
    • Act as a senior technical specialist and as a senior subject matter expert on issues of HIV prevention, care, and treatment, including South African priorities; e.g., HTS, HIV prevention for AGYW, KPs and other priority populations; OVC services; GBV services; Pre Exposure Prophylaxis; Community Care and Distribution of ARVs; TB Prevention and Diagnosis; and Demand Creation.
    • Coordinate closely with all relevant South African Government stakeholders including  the Departments of Social Development (DSD), Health (DOH), and Basic Education (DBE) counterparts in the seven USAID focus provinces  and at district levels.
    • Coordinate USAID activities aligned with PEPFAR special initiatives (e.g., DREAMS) at the provincial, district, sub-district, and ward levels as required.
    • Implement strategies to leverage the capabilities of the public, private, and non-governmental organization (NGO) sectors to improve the South African health system.
    • Implement strategies to improve community services within urban, peri-urban, rural, and informal contexts.
    • Implement strategies to improve facility-community referral and linkage systems.
    • Represent USAID to external organizations and audiences at key professional meetings and conferences as assigned.
    • Represent USAID in relevant seven provinces implementing AGYW interventions working with  DSD, DOH, DBE, Provincial AIDS Council and other working groups and structures.
  3. PEPFAR Technical Working Groups                                     (30%)
    • Participate on the U.S. Government Inter-Agency Prevention and Orphans and Vulnerable Children Technical Working Groups.
    • Participate on PEPFAR Technical Working Groups and provide information on USAID funded activities to the provincial stakeholders upon request.
    • Establish and maintain close working relationships and technically represent USAID to all levels of staff at relevant USAID operating units, implementing partners, U.S. Consulate General staff in KwaZulu Natal, Gauteng and Western Cape, U.S. Embassy Pretoria, PEPFAR Coordination Office, Centers for Disease Control and Prevention, Peace Corps, U.S. Department of Health and Human Services, and other agencies.
    • Domestic travel approximately 20%.

EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with <a href="https://www.pnet.co.za/***url***/browse/index/far”>FAR 52.215-1.  The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to <a href="https://www.pnet.co.za/***url***/browse/index/far”>FAR 15.306(c).  In accordance with <a href="https://www.pnet.co.za/***url***/browse/index/far”>FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers.  The FAR provisions referenced above are available at <a href="https://www.pnet.co.za/***url***/browse/index/far”>***url***/browse/index/far.

The following factors, and points for each, will be the basis for the evaluation of applications meeting the required minimum qualifications. All applications will be evaluated based on the documentation submitted with the application. USAID reserves the right to contact your previous employers for relevant information concerning your performance and may consider such information in its evaluation.

  1. Work Experience ( 40 points) 
  2. Job Knowledge, Abilities and Skills ( 50 points) 
  3. Education ( 10 points)

    How the Selection will be made:

    The successful candidate will be selected based upon the following:

  • A preliminary review of the applicant’s submitted package (which includes the cover letter and CV) to establish that minimum educational, work experience and English writing fluency requirements are met;
  • Assessments to include English writing skills, and Microsoft Office proficiency that might include any of the following: Word, Excel, PowerPoint; and any technical skill test that might be deemed appropriate; 
  • A personal face to face interview; and
  • Reference checks.

    USAID/SA’s Human Resources Section will perform the preliminary review (Step 1 above) to eliminate those applications that do not meet the minimum educational and written English language requirements before forwarding the rest to the Technical Office or Technical Evaluation Committee (TEC) for further review and assessment.

    The TEC will review each of the forwarded applications against the established evaluation criteria to develop a shortlist of applicants to be tested and possibly interviewed.  Applicants will be contacted for testing (Step 2) and/or possibly interviews.  Based on the results of the tests an applicant may be dropped from the interview list.

    Following the interview (Step 3), during which the applicant will be evaluated against the established criteria, the TEC will make a preliminary determination of candidates to be considered for employment and forward that list to HR. The TEC Chairperson will conduct and document reference checks (Step 4) and advise the TEC members of the results of these checks. Please note that references may be solicited from current as well as former supervisors in addition to the references you provide in your application package. References will only be solicited for those interviewed applicants who are being considered for ranking.  

    Based on this final input, the TEC will make its final decision on candidate ranking, prepare a selection memo for the review and approval of the Contracting Officer, after which an offer of employment will be made to the successful candidate. Unsuccessful candidates who were interviewed will be contacted and advised of their non-selection. As positive medical and security clearances are a condition of employment, the selected candidate will undergo stringent investigation prior to employment with USAID/SA.

    Submitting an Offer:

  • All interested and eligible candidates should visit USAID.pnet.co.za to apply. Applicants with P-net accounts can log-in from the above website to apply and first-time users will be required to register on the site before they can apply. 
  • Kindly note that when you apply via cellphone you are not able to complete the required questionnaire.  And if you do not complete the required questionnaire for the position, you will automatically be eliminated from further review.
  • For an application to be considered complete, please include a high-quality cover letter, explaining why you are qualified for the position and a CV of no more than 4 pages.   Failure to comply with these instructions may result in your application being considered “non-responsive” and eliminated from further consideration.
  • Offers must be received by the closing date and time specified in Section I.
  • To ensure consideration of offers for the intended position, Offerors must prominently reference the Solicitation number in the offer submission.
  • The U.S. Mission in South Africa provides opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status or sexual orientation.  The United States Agency for International Development (USAID) also strives to ensure equal employment opportunity in all personnel operations.
  • Only short-listed candidates will be contactedApplicants who do not follow the application instructions may be dropped from further consideration.
  • Applicability:

    This position is open to South African citizens and South African permanent resident permit holders.  USAID Southern Africa management will consider nepotism/conflict of interest, budget, need for continuity, and residency status in determining successful applications.  Current USG employees on probationary status (i.e., within their first year of employment) are not eligible to apply.

The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation.  Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

References:

Three (3) references, who are not family members or relatives, with working telephone and e-mail contacts. The references must be able to provide substantive information about your past performance and abilities. USAID reserves the right to contact your previous employers for relevant information concerning your performance and may consider such information in its evaluation of the application.

         COMPENSATION

This position will be compensated in accordance with the U.S. Mission for South Africa’s Local Compensation Plan (LCP).  The successful candidate’s salary level will be based on prior job-related experience and salary history.

        REQUIRED FORMS FOR CCNPSC HIRES

Once the Contracting Officer informs the successful Offeror about being selected for a contract      award, the CO will provide the successful Offeror instructions about how to complete and submit the forms.

         BENEFITS

           The plan includes basic salary, miscellaneous allowance, pension fund and medical aid subsidy.

        TAXES

Every CCNPSC staff member in the Mission regardless of agency affiliation is required as a     condition of employment, to pay their taxes to the South African Government.

 

Points of Contact: 

 

Desired Experience & Qualification

MINIMUM QUALIFICATIONS

  1. Education: Master’s Degree in Public Health, Social Work, Behavioral Sciences or similar Social Science-related field.
  2. Prior Work Experience: Minimum of seven years relevant work experience. Relevant work experience for this position is experience in program/project management, experience working with South African government and experience working with international donors. The candidate must demonstrate experience developing work plans and performance monitoring systems.
  3. Post Entry Training: The Job Holder will be required to undergo USAID training in Introduction to the Program Cycle (IPC), Essential Elements in Assistance Course and the Acquisition and Assistance 104 Certification Courses to serve as AOR/COR and maintain a COR/AOR certification as well as PEPFAR specific training in DHIS2 and SIMS.
  4. Language Proficiency (List both English and host country language(s) proficiency requirements by level (II, III, IV) sp/rd/wr: Level IV English proficiency. The applicant must read, write and speak fluent English.
  5. Job Knowledge: Advanced understanding of PEPFAR and the role of USAID in PEPFAR’s implementation. Knowledge of South African government priorities (e.g., Adolescent Youth Health Services, You Only Live Once, Comprehensive Sexuality Education, Adherence Guidelines). Knowledge of the roles of community cadres (e.g., Community Health Workers, Community Caregivers, Learner Support Agents, Youth and Child Care Workers) Knowledge of HIV epidemiology and community services (e.g., HTS, HIV prevention for AGYW, KPs and other priority populations; OVC services; GBV services; PrEP,; Community Care and Distribution of ARVs; TB Prevention and Diagnosis; and Demand Creation).
  6. Skills and Abilities: The ability to operate independently with limited direct supervision of day-to-day activities is required. Strong analytic and quantitative skills. Strong computer software skills. Strong interpersonal communication and excellent oral presentation and writing skills. Ability to work within diverse teams. Strong diplomacy and negotiation skills. Ability to travel is required.

POSITION ELEMENTS    

  1. Supervision Received: Supervised by the AGYW Team Lead within the Health Office.
  2. Supervision Exercised: The supervision of other staff is not contemplated.
  3. Available Guidelines: ADS, USAID Handbooks, Mission Orders, Technical Documents and Policy Papers.
  4. Exercise of Judgment: Exercises broad discretion and judgment in assigned field of work.
  5. Authority to Make Commitments: The Specialist exercises the authority given to activity managers and CORs/AORs, and may make administrative arrangements consistent with ADS guidance and Mission and Office policy.  The Specialist takes action and establishes priorities based on available guidelines and professional judgment.  Guidance is sought when needed, and superiors informed of activity and project status.  Within the scope of the authority delegated, the Specialist may indicate to ranking counterpart and IP officials that they will make a recommendation to USAID on a specific activity, issue, or problem.  The Specialist has no independent authority to commit the USG to the expenditure of funds, but may negotiate ad referendum for the supervisor.
  6. Nature, Level, and Purpose of Contacts: The Job Holder has routine and frequent contact with officials from many levels of the U.S. Government including the Consulate Generals in Gauteng, KwaZulu Natal and the Western Cape, implementing partners, and the GoSA officials.
  7. Time Expected to Reach Full Performance Level: One year

 

Package & Remuneration

R664,656 R930,526 pa equivalent to FSN GRADE/11


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