Portfolio Administrator Jobs

  • Full Time
  • Cape Town Northern Suburbs, South Africa


An exciting career opportunity exists in Northern Suburbs, Cape Town for a Portfolio Administrator within a Property Investment environment. If you have the following behavioural competency and experience, we look forward to receiving your application.

Duties include the following, but not limited to:

Monthly list to team on tenants that are vacating on allocated portfolio
Send vacating checklist to all tenants who give notice on allocated portfolio
Attend AGM’s on allocated blocks in person or via zoom
Monthly walk around blocks managed and report to managing agents on findings – follow up on items that need to be attended to
Receive rental application and open file on laptop, prepare all docs
Upload lease to PayProp and debit order form
Create property, create tenant and create invoices on PayProp.
Monthly statements to Landlord
Monthly statements to tenants and invoices
Attend to monthly reconciliation of rental payments on allocated portfolio
Attend to monthly account payments for Landlord
Attend to Deposit refund payments within 14 days
Load deposit processing fee on deposit refunds
Follow up on tenants in arrears as per strict process LOD on 4th of every month
Investors to be kept updated on late payments at all times
Have an action plan in place to collect arrears
Eviction instructions to be handed to attorneys o.b.o owner if requested
Download contracts expiring from PayProp according to 40/80 rule, negotiate renewals accordingly and ensure all invoices have been loaded
When warning letters are received by Body Corporate, send to tenant and keep track that it is followed up on
Attend to problems with water and electricity accounts
Maintenance on the portfolio:

Portfolios are split to a maximum of 250 properties per person
Each Portfolio administrator will have a list of approved contractors that they will work with
Each contractor will sign a service level agreement (SLA) which must be adhered to
Attend to all maintenance and exit inspection maintenance on allocated portfolio

NQF 4 or working towards completing your NQF 4
At least 2 years of experience in a similar position
Experience with rentals
Experience with PayProp
Great administrative skills
Excellent communication skills and telephone etiquette
Programms: Red Rabbit, Payprop, Excel, Google docs
Salary: Market Related

Closing Date: 15 November 2020

Leave us your email address and we'll send you all of the new jobs and details