IT Project & Finance Coordinator (JB379)

  • Full Time
  • Durban, KwaZulu-Natal , South Africa

Kontak Recruitment

IT Project
& Finance Coordinator (JB379)

Durban
Western Suburbs

R20 000
– R25 000 Per Month

Kontak
Recrutiment is currently recruiting and hiring for an IT Project & Finance Coordinator
vacancy based in Durban. The Successful candidate should have previous Project &
Strong Finance Coordination experience with the IT field and will be
responsible to administer and lead minor projects under the guidance of
the Senior Project Coordinator, respective team leads and managers. To provide
administrative and coordination support to the IT Team, procurement and finance
teams etc.

Educational
Requirements:

Relevant
qualification

Min 2-3
years’ experience in Project Administration

Min 6 months
experience in project coordination overseeing delivery of projects

Hands on
experience with software that supports project management responsibilities
(Trello, Microsoft Project etc.)

Excellent
computer literacy essential – MS Outlook, MS Word and MS Excel etc.

Finance
Administration (This is the most important aspect of the job role):

Strong
management of IT Project and operational expenses and billing function

Obtaining
quotes for IT hardware, software and services

Capturing
invoices and payments on the procurement system

Placing
orders with the vendors and receipt on the system

Interrogating
and validating project and monthly operating expenses ahead of management
approval

Investigating
and resolving billing discrepancies with service providers

Raising
credit notes as required, based on investigations

Resolving
historic payment queries and working with service providers and finance team

Actively
following up with finance on urgent payments

Reviewing
service provider monthly statements to ensure accounts are current

Highlight
overdue accounts

Ensure
compliance with payment plans by working with service providers and the finance
team

Monitoring
IT contracts and raising these, ahead of renewal, for review.

Ongoing
monitoring and verification of IT operational Costs/invoices

Coordinate
IT purchases on Fraxion in line with company standards, tracking approvals and
payments

Provide
support to IT projects team (sourcing floor plans, completion of number porting
documents, courier of equipment, maintaining updated campus contact
information)

Coordinate
events and functions e.g. Microsoft Workshops

Coordinate
travel, accommodation, car hire, transfers and expense claims requests

Prepare
reports, presentations, etc. as requested

Project
coordination:

Coordinate
and oversee minor, simpler projects e.g. Service Desk, Printer Billing and
consumption, minor office relocations etc.

Ensure
successfully delivery of minor projects in line with project plans, budget,
scope and quality

Effectively
manage resources including contractors

Maintain
accurate and current records and provide timely feedback to Senior Project
Coordinator on project progress, including budget, while highlighting
deviations

Coordinate
constructive and progressive project meetings, providing meeting minutes/list
of action items and follow up on resolution ahead of meetings

Manage
project change requests in line with the approved change management process,
maintaining records in a central project repository

Accurate
recording and monitoring of issues and risks. Regularly communicate to Senior
Project Coordinator with update on progress



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