Government Pensions Administration Agency (GPAA): Secretary

Government Pensions Administration Agency (GPAA)

POST 21/94 : SECRETARY: SENIOR MANAGER FINANCE REF NO: SEC/FS/2020/09-1P
Permanent
SALARY : R173 703 per annum (Level 05) (Basic Salary)
CENTRE : Pretoria Head Office
REQUIREMENTS : An appropriate three (3) year qualification (Office Administration/Secretarial)
coupled with 6 – 12 months office administration/secretarial experience or
Grade 12 with 2 years’ experience in the field of office
administration/secretarial. Experience in writing memos and taking minutes.
Knowledge of the MS Office package, with experience in word processing,
Outlook, Power Point and Excel (Which may be assessed if need be.)
Knowledge of Office Administration. Knowledge of Public Service and
departmental Prescripts and Legislations. Keep abreast with procedures and
processes with the office of the Senior Manager. Typing skills. Written and
verbal communication skills at all levels. Good telephone etiquette. High level
of reliability. Good interpersonal relations. Ability to act with tact and discretion.
Adhering to business ethics. Good grooming and presentation. Sound
organising skills.
DUTIES : The purpose of the role is to render a secretarial support service to the Senior
Manager Finance. The successful candidate will be responsible for the
following functions and include, but not limited to: Providing a clerical support
service to the Senior Manager: Liaises with travel agencies to make travel
arrangements. Checks the arrangements when relevant documents are
received; Arranges meetings and events for the manager. Identifies venue,
invites role players, organises refreshments and sets up schedules for
meetings and events; Processes the travel and subsistence claims for the unit;
Processes all invoices that emanate from activities of the work of the manager;
Records basic minutes for the meetings of the manager where required; Drafts
routine correspondence and reports; Does filing of the documents for the
manager and the unit where required; Administers matters like leave forms,
leave registers and telephone accounts; Handles the procurement of standard
items like stationery and refreshments; Collects all relevant documents to
enable the manager to prepare for meetings. Provides a
secretarial/receptionist support service to the Senior Manager: Receives
telephone calls and refers the calls to the correct role players if not meant for
the manager; Records appointments and events in the diary for the manager;
Types documents for manager; Operates office equipment like fax machines
and photocopiers; Remains up to date with regard to prescripts/policies and
procedures applicable to his/her work terrain: Studies the relevant Public
Service and departmental prescripts/policies and other documents to ensure
that application thereof is understood properly; Remains abreast with the
procedures and processes that apply in the office of the manager.
ENQUIRIES : Ms Mapule Mahlangu Tel No: (012) 399 2639
POST 21/94 : SECRETARY: SENIOR MANAGER FINANCE REF NO: SEC/FS/2020/09-1P
Permanent
SALARY : R173 703 per annum (Level 05) (Basic Salary)
CENTRE : Pretoria Head Office
REQUIREMENTS : An appropriate three (3) year qualification (Office Administration/Secretarial)
coupled with 6 – 12 months office administration/secretarial experience or
Grade 12 with 2 years’ experience in the field of office
administration/secretarial. Experience in writing memos and taking minutes.
Knowledge of the MS Office package, with experience in word processing,
Outlook, Power Point and Excel (Which may be assessed if need be.)
Knowledge of Office Administration. Knowledge of Public Service and
departmental Prescripts and Legislations. Keep abreast with procedures and
processes with the office of the Senior Manager. Typing skills. Written and
verbal communication skills at all levels. Good telephone etiquette. High level
of reliability. Good interpersonal relations. Ability to act with tact and discretion.
Adhering to business ethics. Good grooming and presentation. Sound
organising skills.
DUTIES : The purpose of the role is to render a secretarial support service to the Senior
Manager Finance. The successful candidate will be responsible for the
following functions and include, but not limited to: Providing a clerical support
service to the Senior Manager: Liaises with travel agencies to make travel
arrangements. Checks the arrangements when relevant documents are
received; Arranges meetings and events for the manager. Identifies venue,
invites role players, organises refreshments and sets up schedules for
meetings and events; Processes the travel and subsistence claims for the unit;
Processes all invoices that emanate from activities of the work of the manager;
Records basic minutes for the meetings of the manager where required; Drafts
routine correspondence and reports; Does filing of the documents for the
manager and the unit where required; Administers matters like leave forms,
leave registers and telephone accounts; Handles the procurement of standard
items like stationery and refreshments; Collects all relevant documents to
enable the manager to prepare for meetings. Provides a
secretarial/receptionist support service to the Senior Manager: Receives
telephone calls and refers the calls to the correct role players if not meant for
the manager; Records appointments and events in the diary for the manager;
Types documents for manager; Operates office equipment like fax machines
and photocopiers; Remains up to date with regard to prescripts/policies and
procedures applicable to his/her work terrain: Studies the relevant Public
Service and departmental prescripts/policies and other documents to ensure
that application thereof is understood properly; Remains abreast with the
procedures and processes that apply in the office of the manager.
ENQUIRIES : Ms Mapule Mahlangu Tel No: (012) 399 2639
APPLICATIONS : With the restrictions on social distancing during phases 5 to 2, it is mandatory
to email your application with the relevant supporting documentation to
[email protected] quoting the reference number in the subject heading of
the email. Interviews will be conducted via a virtual medium which will be
discussed with each shortlisted applicant. The applicant should have the
necessary data and equipment for this purpose.
FOR ATTENTION : Ms Mapule Mahlangu – Recruitment
NOTE : One permanent Secretary Position is currently available at the Government
Pensions Administration Agency: Office of the Senior Manager: Finance
Management. .
FOR ATTENTION : Ms Mapule Mahlangu – Recruitment
NOTE : One permanent Secretary Position is currently available at the Government
Pensions Administration Agency: Office of the Senior Manager: Finance
Management.



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