Government Communication and Information System: Administration Clerk

Government Communication and Information System

POST 21/89 : ADMINISTRATION CLERK REF NO: 3/1/5/1 – 20/58
Directorate: Security and Facility Management
SALARY : R173 703 per annum (Level 05)
CENTRE : Pretoria
REQUIREMENTS : Grade 12 with typing as a subject or any other related training course/
qualification that will enable the candidate to perform the work satisfactorily
(NQF level 5). One (1) year administration experience. Special requirements:
Knowledge and experience in executing secretarial duties. Knowledge of
general office administration, Ability to provide excellent customer service.
Ability to conceptualise and initiate new innovative approaches to optimise the
secretarial service provided to the manager. Computer literate. Language
proficiency in English, Sesotho and IsiZulu (written and verbal). Analytical,
innovative thinking ability as well as problem solving and interpersonal skills.
Organizing, telephone etiquette and typing skills. High level of reliability. Ability
to act with tact and discretion. Ability to work under pressure. Knowledge of
documentation management. Good filing (electronic and manual) and problem
solving skills. Ability to work in a decentralized environment and sometimes
travel. Presentability and high degree of etiquette. Ability to work within a team.
Ability to do research and analyse documents and situations. Knowledge of
flight and accommodation bookings. A valid drivers’ license will be an added
DUTIES : Provide a secretarial support service to the Director and the directorate:
Provincial Office Gauteng. Provide logistical support to the Director regarding
leadership meetings. Type routine notes, memos, letters and reports. Receive
telephone calls and refer to the relevant role players. Operate office equipment
and ensure that they are in a good working order. Record engagements of the
Director and assist in the daily management of his/her diary. Clear the
Manager’s desk daily. Register incoming and outgoing correspondence.
Manage the safekeeping of documents. Draft routine documents as requested.
Arrange travel, accommodation, and processing subsequent travel claims and
currency reconciliation. Handle procurement of stationary, refreshments etc.
Set up meetings, including arrangement of meeting rooms, equipment and
catering, notifying attendees and circulate material. Collect agenda items.
Compile agendas and minutes. Provide a reception, communication and coordination service as well as office security service. Report writing, compilation,
collation. Flight and accommodation bookings. Support to the admin office with
sourcing of quotes, monthly budget projections. Minute taking and
development of target driven action plan. Ensure record management in the
office of the Director and the Directorate.
ENQUIRIES : Mr Avhasei Tshirangwana Tel No: (012) 473 0439
NOTE : Preference will be given to Coloured, Indian and White male/female candidates

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