Department of Public Enterprise: Assistant Director

Department of Pubic Enterprises


FOR ATTENTION: Human Resources
CLOSING DATE: 18 September 2020
NOTE: Applications must be submitted on form Z83 and should be accompanied by
certified copies of qualifications, ID as well as a comprehensive CV in order to
be considered. It is the applicant’s responsibility to have foreign qualifications
evaluated by the South African Qualification Authority (SAQA).
Correspondence will be limited to successful candidates only. If you have not
been contacted within 3 months after the closing date of this advertisement,
please accept that your application was unsuccessful. Shortlisted candidates
will be subjected to screening and security vetting to determine the suitability
of a person for employment. Failure to submit the requested documents will
result in your application not being considered. The department reserves the
right not to fill these positions. People with disabilities are encouraged to apply
and preference will be given to the EE Target.
Unit: Office of the Director-General
SALARY : R376 596 per annum
CENTRE : Pretoria
REQUIREMENTS : Applicants must be in possession of a relevant undergraduate qualification at
NQF level 7 recognised by SAQA accompanied by at least 5 years’ appropriate
executive office administration. Knowledge of general office administration and
ability to operate and organise office efficiently. Analytical and innovative
thinking ability as well as problem solving and interpersonal skills. High level of
reliability. Ability to work under pressure.
DUTIES : Provide a secretarial and receptionist support service. Receive phone calls
from a verity of sources and in addition to calls directly to the DG, apply
discretion to redirect clients to appropriate organisational component/entity and
finalise matters of a general or administrative nature. Performs advance typing
work and the development of presentations. Operates and ensure that office
equipment is in a working order by arranging the regular servicing thereof.
Coordinate with the DG her/his engagements, keep a realistic schedule of the
engagements of the DG and provide an early warning service. Coordinate and
follow-up on input requirements of the DG for her/his scheduled engagements.
Utilises discretion to accept or decline requests for meetings with the DG based
on the importance of such requests. Coordinate the development of Office’s
Engagement Schedule. Renders administrative support services to the DG.
Ensure the effective and timeous flow of submissions and reports to and from
the Office of the DG. Ensure the safekeeping of all documents and electronic
information in the Office of the DG in line with the approved File Plan, relevant
legislation and policies. Obtain inputs on matters of a general nature and
compile reports such as: Progress Reports, Monthly Reports. Analyse and
quality assures submissions of a general nature and made notes/inputs to the
DG. Draft responses on matters of a general nature (received from internal and
external stakeholders) for consideration and sign-off by the DG. Draft on
instruction correspondence for the DG. Maintain the document and information
repository of the DG’s Office in line with the approved File Plan and IT Security
Plan. Ensure the regular back-up of electronic information technology systems
used by the Office of the DG. Collects, collates and store information requested
by the DG. Clarifies instructions and notes on behalf of the DG. Coordinate
arrangements for the travel and accommodation of the DG. Prioritise matters
within the Office of the DG. On instruction conduct research of a administrative
nature and provide technical advisory services to the HOD. Research topics of
a general nature on behalf of the HOD. Develop and publish position papers to
be used by the HOD during interaction with stakeholders and meetings of a
general nature. Perform quality assurance. Develop and maintain an
information repository of key information that is required by the HOD on a
regular basis. Manage the allocated resources of the Office in line with
legislative and departmental policy directives and comply with corporate
governance and planning imperatives. Identify and manage the financial,
human and equipment resources of the Office. Direct, manage and account for
the utilisation of the Office’s human resources. Based on operational
imperatives re-prioritise the allocation of resources within the Office. Direct the
utilisation of technology in support of the Office’s business processes.
ENQUIRIES : Mr George Malatsi Tel No: (012) 431 1117

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