A permanent position exists for an Administrator within the Fixed Asset Valuation Department of the IDC. The position will be based at the IDC Head Office in Sandton and the incumbent will report to the Head: Fixed Asset Valuation Department.
MAIN PURPOSE OF THE JOB: To ensure accurate and current/relevant data capturing, data maintenance.
Key functions of the position include:
Construction costs data for assets that are to be considered for funding (land, buildings, plant and equipment’s)
Valuation report data and details for the physical assets
Recommended conditions of funding and undertakings data for the physical assets
Provide a professional, proactive, efficient and effective secretarial and administrative support to IDC internal Committees.
Collaborate with the department’s allocated resource(s) and the stakeholder clients.
Report on the clearance status of FAV’s conditions of funding and undertakings for the physical assets.
Maintain workflow (pipeline) management and collaborate with internal clients and external clients as well as service provider(s) to facilitate the process for tagging and verifying the physical assets for collateral bond registration.
Capture and maintain data for physical asset tagging and verifying
Ensure that the valuation report data is complete with concise asset descriptions and that it is congruent to the Deeds office details
Ensure that the valuation report data for the physical assets is linked/referenced to the correct IDC finance agreements, etc.
Ensuring that the captured valuation report data is apportioned accurately per the collateral ranking order, etc.
Prepare exception reports to flag data outliers for further actioning
Assess and report on adherence to the conditions of funding.
Workflow pipeline management and collaboration post investment support departments for re-valuations priorities, etc.
Amend the physical collateral data to reflect operational changes
Data consolidation and reporting on progress of the funded assets under construction.
To represent the department in the necessary forums pertaining to the department’s data and information management
Assist the department with the secretariat services relating to various internal Committees:
i. planning, preparation and coordination of documents for meetings
ii. take record of the discussions and circulate minutes timeously
ESSENTIAL JOB COMPETENCIES:
Analytical and problem-solving skills (ability to perform quantitative analysis)
Pays attention to detail and can embrace challenges
Computer literacy with extensive experience in Microsoft Office Suite (Word, Excel, Project, Visio and Outlook and other (SAP)
Business communication skills (ability to prepare, present and discuss findings in both oral and written forms)
Written Communication (Minute taking, Messages)
Ability to collaborate, influence and communicate with various stake holders and teams
Ability to effectively plan, organise, self-motivate and drive, work independently and work in team setups
Ability to multi task and thrive under work pressure
Creative and Innovation skills
Office Administration/Administration Certificate
Any related Diploma/Degree or equivalent qualification will be an added advantage
Knowledge and Experience
2 Years proven administrative experience.
At least 2-3 years Financial Services industry experience would be advantageous.
Minimum 2 years’ experience in dealing with collaterals and valuable rights.
Knowledge of Microsoft Word, Excel, Power Point.
Special Requirement: As our entity (IDC) provides financing and funding, the need to ensure Trust, Honesty and Integrity in all financial and non-financial activities must be above reproach.