Executive PA

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Description

Job Title
Executive PA

Company
National Brands

Site

Location – Country
South Africa

Location – Province
Gauteng

Location – Town / City
Bryanston

Job Type
Permanent

Company Profile
NBL is looking for a candidate who can supports the Supply Chain Director, Sales Director, their respective teams, as well as the Central Quality Executive and team in the capacity of an Executive PA. The vacancy is based in Bryanston.

Duties and Responsibilities
Provide secretarial support to the Business Unit as required
Diary management
Office management
Take minutes of meetings
Book, co-ordinate and confirm travel arrangements, includes flights, car hire, accommodation, on-line check-in
Co-ordinate meetings (agenda, refreshments, catering, venue, equipment)
Coordinating and setting-up of functions and events
Tracking and confirming attendees and responses to invites of functions and events
Schedule meetings as and when required
Booking of venues and emailing invites
Process all credit, expense claims and educational assistance for payment
Processing of supplier invoices and managing admin of loading a new vendor
Facilitate corporate card applications
Facilitate fuel card applications
Ordering and managing stationary
Assist in any ad-hoc Projects
Prepare presentations on PowerPoint
Compile and distribute correspondence
Answer calls and channel messages appropriately

Competencies
Deciding and Initiating Action
Relating and Networking
Adhering to Principles and Values
Presenting and Communicating Information
Planning and Organising
Delivering Results and Meeting Customer Expectations
Following Instructions and Procedures
Coping With Pressures and Setbacks

Experience Required
At least 10 years Secretarial and Office Support experience of which at least 5 years in a Senior Secretarial or Executive PA function supporting multiple Directors or Executives

Minimum Qualifications Required
Grade 12
A completed qualification related to Secretarial and Personal Assistant / Office Administration essential

Knowledge Required
Sound MS Office proficiency
Working knowledge of SAP required


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