The Administrative Coordinator is responsible for management of retail projects and coordination of items such as uniforms, administration of their daily requirements and supplies etc. , in addition to supporting the Administration Officer in other related tasks.
-Administrative and clerical Tasks
-Manage travel and guest arrangements in coordination with the travel department
-Manage areas such as stockrooms or corporate libraries
-Assist in confidential correspondence, reports, and other complex documents
-Review incoming calls and memos, submissions, and reports and forward them to the proper parties
-Maintain the filing system of master archives
-Assist the Administrative Officers and Manager in various projects
-Support project leaders and teams
-Assist in maintenance of databases related to specific projects or tasks
-Conduct research and prepare statistical reports, documents and presentations
-Ensure the periodic replenishment of all stationary and groceries
-Manage the buying process
-Ensure proper tracking of requisitions, contracts, and orders
-Review requisition orders in order to verify accuracy, terminology, and specifications.
-Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers
-Ensure proper calculation of costs and charge and appropriate billing and invoicing processes are applied.
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